Organize your mail using filters in GMail

Have you organized your messages when it comes to your inbox? No! then you guys need to do that. Filtering is a best option to organize your mail.

Filters actually allow you to manage the flow of incoming messages. Using filters, you guys can automatically archive messages, label, delete, star or forward your mails based on any combination of keywords, sender, recipients and much more.

So how to create filters in GMail, its simple:

1. Click "Create a filter" beside "Search the Web" button
  2. Enter your filter criteria
3. Click Test Search to see which messages currently in Gmail match your filter.
 

4. Select one or more actions from the list
5. If you'd like to apply this filter to messages already in Gmail, select the Also apply filter to x conversations below checkbox. 
6. Lastly click "Create Filter"
 
If you want to create a filter from within a message:

1. Click the drop-down menu next to Reply.
2. Select Filter messages like this.
3. Enter your filter criteria in the appropriate field(s).

You guys can create an unlimited number of filters, but only 20 filters can forward to other addresses.

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Recap GMail Keyboard Shortcuts

Today when I am drafting a mail to one of my friend through GMail, I am using mouse to work around in GMail, it was very difficult without a shortcut keys and keep on using mouse to work on the same - so I have gone through GMail Keyboard Shortcuts - its really helps us a lot to do the things in a smarter way. So I thought the same to share this to all the GMail users :)

To avail these case-sensitive shortcuts "on" or "off", once after logging into your GMail Account click "Settings", and then pick an option next to Keyboard shortcuts and enjoy while composing a message.

Just I want to Recap the things for the Users who are not using GMail shortcuts for making their life easier.....

You guys can view the below tables at this location as well (Just I reformatted for printing purpose): http://mail.google.com/support/bin/answer.py?answer=6594

Shortcut Key	Definition	Action
c	Compose	Allows you to compose a new message. <Shift> + c allows you to compose a message in a new window.
/	Search	Puts your cursor in the search box.
k	Move to newer conversation	Opens or moves your cursor to a more recent conversation. You can hit <Enter> to expand a conversation.
j	Move to older conversation	Opens or moves your cursor to the next oldest conversation. You can hit <Enter> to expand a conversation.
n	Next message	Moves your cursor to the next message. You can hit <Enter> to expand or collapse a message. (Only applicable in 'Conversation View.')
p	Previous message	Moves your cursor to the previous message. You can hit <Enter> to expand or collapse a message. (Only applicable in 'Conversation View.')
o or <Enter>	Open	Opens your conversation. Also expands or collapses a message if you are in 'Conversation View.'
u	Return to conversation list	Refreshes your page and returns you to the inbox, or list of conversations.
e	Archive	Archive your conversation from any view.
m	Mute	Archives the conversation, and all future messages skip the Inbox unless sent or cc'd directly to you. Learn more.
x	Select conversation	Automatically checks and selects a conversation so that you can archive, apply a label, or choose an action from the drop-down menu to apply to that conversation.
s	Star a message or conversation	Adds or removes a star to a message or conversation. Stars allow you to give a message or conversation a special status.
!	Report spam	Marks a message as spam and removes it from your conversation list.
r	Reply	Reply to the message sender. <Shift> + r allows you to reply to a message in a new window. (Only applicable in 'Conversation View.')
a	Reply all	Reply to all message recipients. <Shift> +a allows you to reply to all message recipients in a new window. (Only applicable in 'Conversation View.')
f	Forward	Forward a message. <Shift> + f allows you to forward a message in a new window. (Only applicable in 'Conversation View.')
<Esc>	Escape from input field	Removes the cursor from your current input field.
<Ctrl> + s	Save draft	Holding the <Ctrl> key while pressing s when composing a message will save the current text as a draft. Make sure your cursor is in one of the text fields -- either the composition pane, or any of the To, CC, BCC, or Subject fields -- when using this shortcut.
#	Delete	Moves the conversation to Trash.
<Shift> + i	Mark as read	Mark your message as 'read' and skip to the next message.
<Shift> + u	Mark as unread	Mark your message as 'unread' so you can go back to it later.
[	Archive and previous	Archive your conversation and move to the previous one.
]	Archive and next	Archive your conversation and move to the next one.
z	Undo	Undo your previous action if possible (for actions with an 'undo' link).
<Shift> + n	Update current conversation	Update your current conversation when there are new messages.
q	Move cursor to chat search	Move your cursor directly to the chat search box.
y	Remove from Current View*	Automatically removes the message or conversation from your current view. From 'Inbox,' 'y' means Archive From 'Starred,' 'y' means Unstar From 'Trash,' 'y' means Move to inbox From any label, 'y' means Remove the label * 'y' has no effect if you're in 'Spam,' 'Sent,' or 'All Mail.'
.	Show more actions	Displays the 'More Actions' drop-down menu.
?	Show keyboard shortcuts help	Displays the keyboard shortcuts help menu within any page you're on.

Combo-keys - Use the following combinations of keys to navigate through Gmail.

Shortcut Key	Definition	Action
<tab> then <Enter>	Send message	After composing your message, use this combination to send it automatically. (Supported in Internet Explorer and Firefox, on Windows.)
y then o	Archive and next	Archive your conversation and move to the next one.
g then a	Go to 'All Mail'	Takes you to 'All Mail,' the storage site for all mail you've ever sent or received (and have not deleted).
g then s	Go to 'Starred'	Takes you to all conversations you have starred.
g then c	Go to 'Contacts'	Takes you to your Contacts list.
g then d	Go to 'Drafts'	Takes you to all drafts you have saved.
g then i	Go to 'Inbox'	Returns you to the inbox.
g then t	Go to 'Sent Mail'	Takes you to all mail you've sent.
* then a	Select all	Selects all mail.
* then n	Select none	Deselects all mail.
* then r	Select read	Selects all mail you've read.
* then u	Select unread	Selects all unread mail.
* then s	Select starred	Selects all starred mail.
* then t	Select unstarred	Selects all unstarred mail.

These Shortcuts might help you to make your life easier.....

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Download messages from other Email Accounts

You guys can download messages from other Email Accounts using Gmail's Mail Fetcher (It has got restrictions up to only five other Email Accounts). Setting up Mail Fetcher is Easy as well as free to use, but for this to happen your email accounts must support POP.

You guys wanna know how to setup Mail Fetcher, then you guys need to go through the steps which GMail has provided for us.

To set up Mail Fetcher, here are the steps to follow:

1. Click Settings from the top of any email page.
2. Click Accounts.
3. In the Get mail from other accounts section, click Add another mail account.
4. Enter the full email address of the account you'd like to access, then click Next Step.
5. Google will populate the Username and POP Server fields when possible, based on your email address. Enter your Password.
6. Decide what options to choose:
   
   • Leave a copy of retrieved messages on the server
   • Always use a secure connection (SSL) when retrieving mail
   • Label incoming messages
   • Archive incoming messages
     
7. Click Add Account.
8. Once your account has been added successfully, you'll have the option of setting it as a custom From address. This allows you to compose messages in Gmail, but have them appear to be sent from your other email account. Click Yes to set up a custom From address.

This will really helps, to view all your messages at one location which are coming from different Email Accounts. Continue reading »